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Smart scheduling app that creates 40% more time for teams.

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August 25, 2023

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Smart scheduling app that creates 40% more time for teams.

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Overview Discussion 1

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Reclaim AI is an AI-driven app designed to assist teams in smart scheduling. With its automation capabilities, Reclaim aims to create more time for teams by efficiently scheduling tasks, habits, meetings, and breaks.

The app integrates seamlessly with Google Calendar and is used and trusted by over 25,000 companies.Reclaim offers a range of features tailored to different teams' needs.

For product teams, it enables them to defend "No-Meeting Days" and focus time, integrate task lists with calendars, assign and prioritize work, and auto-schedule meetings with team members and users.

Sales teams can benefit from booking more meetings using high-priority Scheduling Links and auto-scheduling 1:1 meetings with key accounts. HR teams can prevent burnout, boost productivity with "No-Meeting Days," and automate breaks to prevent meeting fatigue.

Engineering teams can integrate project management apps, defend "No-Meeting Days" and focus time, protect calendars from being overrun by meetings, and track time across tasks and projects.

Marketing teams can defend time for recurring marketing activities, book meetings using smart Scheduling Links, auto-schedule tasks to calendars, analyze productivity stats, and auto-schedule regular 1:1 time with contractors.

Finance teams can auto-schedule 1:1 meetings with clients, book more meetings with high-priority Scheduling Links, balance meetings and heads-down work, defend time for recurring activities and habits, and keep schedules flexible for new appointments.Overall, Reclaim AI offers a comprehensive solution for teams to optimize their scheduling and maximize productivity while improving work-life balance.

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June 26, 2023

Initial release of ReclaimAI.

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Comments(1)

Dawid Paliczuk

🙏 1 karma

Mar 18, 2025

@ initial release

i cant live without it, using it more then a year now. Love it!

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Pros and Cons

Pros

Optimized team scheduling

Efficient task automation

Prevents meeting fatigue

Defends 'No-Meeting Days'

Google Calendar integration

Used by 25,000+ companies

Offers team-specific features

Task list and calendar integration

Auto-schedule meetings feature

Auto-schedule tasks to calendar

High-priority Scheduling Links

Defend time for recurrent activities

Schedule flexibility for new appointments

Automatically find best time for meetings

Integrates with project management apps

Tracks time across tasks and projects

Boost team productivity

Improves work-life balance

Automatically schedules tasks to coworkers

Syncs with Slack status

Creates 'No-Meeting Days'

Automatically scheduled breaks

Limits meeting hours

Automatically synchronizes calendars

Prevents calendar from being overrun

Supports various work tools integration

Auto-schedules 1:1 meetings

Schedule based on priority

Offers Smart 1:1 meetings

Buffer Time for break after meetings

Protects personal time

Supports Google Calendar

Automatically finds time for habits

Automatically deletes blocks when feature is turned off

Never alters or declines existing events

Availability maximization

Can delete account instantly from UI

Automatically finds best time to work on tasks

Integrates favorite work tools

Create perfect plan for each day

Automatically schedule breaks and travel around meetings

Prevents overcrowded calendars

Improves communication in team

Allows setting of working hours

Maximize calendar availability for meetings

Analytics productivity metrics

Best for busy schedule holders

View 42 more pros

Cons

Only integrates with Google Calendar

Lacks Outlook 365 support

Limited app integrations

Limited customizability of tasks

No mention of multi-language support

Lacks advanced analytics reports

Cannot manually override scheduled tasks

No desktop application available

No offline mode

Over-reliance on automation

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Q&A

What is Reclaim AI?

Reclaim AI is an application powered by artificial intelligence that assists teams with intelligent scheduling. It helps to create more time for teams by automating the scheduling of tasks, habits, meetings, and breaks in an optimal way. This, in turn, increases productivity and improves the work-life balance of team members.

How does Reclaim AI integrate with Google Calendar?

Reclaim AI integrates seamlessly with Google Calendar, becoming an extension of the platform. It automatically finds the best times for tasks, habits, meetings, and breaks around your existing events on Google Calendar. Additionally, it uses AI to anticipate your schedule, adjusting and rescheduling your time blocks as your week unfolds to ensure the highest productivity.

Which teams can use Reclaim AI?

Reclaim AI is designed for use by diverse teams including product, sales, HR, engineering, marketing, and finance. Each team type can greatly benefit from Reclaim's innovative scheduling features to enhance their productivity, streamline their work processes, and maintain a good work-life balance.

How does Reclaim AI optimize team scheduling?

Reclaim AI optimizes team scheduling by using AI to automatically schedule tasks, habits, meetings, and breaks. It can defend 'No-Meeting Days', prioritize and assign work, integrate tasks with calendar, and allow for easy automatic scheduling of meetings with team members, among other features. All these elements combined help to build a more efficient, time-optimized schedule for individuals and teams alike.

What are the benefits of Reclaim AI for product teams?

For product teams, Reclaim AI can defend 'No-Meeting Days' and focus time, integrate the team's task list with their calendar, help assign and prioritize work, and auto-schedule meetings with team members and users. It also aids in better estimating product roadmap goals. These features can enhance productivity and time efficiency significanty.

How can sales teams use Reclaim AI?

Sales teams can utilize Reclaim AI for booking more meetings using high-priority Scheduling Links, auto-scheduling 1:1 meetings with key accounts, maximizing calendar availability for meetings, auto-scheduling breaks and travel times around meetings, and defending time for focused work. This contributes to optimized scheduling and greater productivity for sales activities.

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What features of Reclaim AI are beneficial for HR teams?

Reclaim AI aids HR teams by providing features to prevent burnout across teams, boosting productivity with 'No-Meeting Days', booking interviews faster with high-priority Scheduling Links, and automating breaks to prevent meeting fatigue. In addition, it allows employees to set their working hours to avoid forced overtime. These aspects can greatly support HR practices and employee well-being.

Can engineering teams use Reclaim AI? If yes, how?

Yes, engineering teams can use Reclaim AI. It allows them to integrate their project management app with their calendar, protect their calendar from being overrun by meetings, auto-schedule 1:1 meetings with their team, track time across tasks and projects, and defend 'No-Meeting Days' and focus time.

How does Reclaim AI cater to marketing teams?

For marketing teams, Reclaim AI provides the ability to defend time for recurring marketing activities, book meetings using smart Scheduling Links, auto-schedule tasks to their calendar, analyze productivity stats, and auto-schedule regular 1:1 time with contractors. These features can directly aid in improving marketing execution, coordination and efficacy.

What benefits does Reclaim AI offer to finance teams?

Finance teams using Reclaim AI can auto-schedule 1:1 meetings with clients, make more meeting bookings with high-priority Scheduling Links, balance meetings and deep work time, defend time for recurring activities and habits, and keep their schedule flexible for new appointments. These features can enhance the efficiency and productivity of finance operations significantly.

Does Reclaim AI offer any features to prevent meeting fatigue?

Yes, Reclaim AI offers features to prevent meeting fatigue. It can automate breaks between meetings, freeing up time for relaxation and rejuvenation. This can be especially critical in preventing burnout and enhancing overall productivity and morale.

How does Reclaim AI track time across tasks and projects?

Reclaim AI can track time across tasks and projects by integrating a user's task or project management app with their calendar. This allows users to see how much time is spent on each task or project. The app can also adjust the scheduling of tasks and prioritize them before their due dates based on their assigned importance.

Does Reclaim AI offer high-priority Scheduling Links? How do they work?

Yes, Reclaim AI provides high-priority Scheduling Links. These allow users to book more meetings more quickly as they bypass the issue of sharing a meeting link without availability. They optimize scheduling by taking into consideration the user's existing commitments and locating ideal times for meetings.

What is the principle behind 'No-Meeting Days' in Reclaim AI?

'No-Meeting Days' in Reclaim AI is a feature that allows teams to set specific days where no meetings will be scheduled, freeing up larger blocks of time for focused, deep work. The AI respects these slots, ensuring they are kept free from meetings.

Does Reclaim AI have any features to automate breaks?

Yes, Reclaim AI does have features to automate breaks. It uses AI to analyze a user's schedule, recognizing back-to-back meetings or intensive work sessions, and then automatically schedules breaks after them. This feature helps ensure necessary downtime for rest and rejuvenation during the work day.

How does Reclaim AI defend time for recurring activities and habits?

Reclaim AI has features that allow users to defend time for recurring activities and habits. It intelligently schedules these tasks, habits, and routines around existing events in the user's calendar. This ensures that regular activities and positive habits remain a part of the user's routine, enhancing their work-life balance.

Can I assign and prioritize work across my team using Reclaim AI?

Yes, users can assign and prioritize work across their team using Reclaim AI. The calendar integration feature allows managers to allocate tasks to team members right from their calendar. The AI then schedules these tasks in the team members’ calendars based on their availability and the priority level set by the manager.

Can Reclaim AI help prevent burnout across teams?

Reclaim AI has features designed to prevent burnout across teams. By automating the scheduling of tasks, habits, breaks, and meetings, it helps ensure a good work-life balance. The 'No-Meeting Days', 'Automatic Breaks', and 'Working Hours settings' functions can all be instrumental in preventing excessive work pressures and potential resulting burnout.

Does Reclaim AI offer productivity analytics?

Yes, Reclaim AI offers productivity metrics derived from users' calendars. It analyzes how much time is spent in meetings versus work sessions versus free time. It also analyzes which tasks are overdue, active, and complete to optimize your schedule every week. This analytical insight can be instrumental in understanding and improving productivity patterns.

How does Reclaim AI auto-schedule tasks and meetings?

Reclaim AI auto-schedules tasks and meetings utilizing its AI algorithms. After these items are entered into the program, Reclaim AI identifies optimal timings for these tasks and meetings based on priority, impending due dates and current calendar schedule. It then places them in your calendar, reshuffling as necessary when new tasks or meetings are introduced. This automation enhances efficiency and optimizes the user's schedule.

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