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Jenesys

AI-powered bookkeeping with real-time accuracy

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December 23, 2024

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Jenesys

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AI-powered bookkeeping with real-time accuracy

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Overview Discussion

Overview

Jenesys is an AI-powered tool designed to streamline the practice of bookkeeping. It operates with a unique AI agent named Jack, specializing in automating tasks such as line-item extraction, GL coding, and bank reconciliation.

Beyond mere automation, Jack also provides real-time insights, allowing for more informed decision-making. Unlike traditional OCR technology, Jack incorporates a learning mechanism that adapts and better contextualizes transactions for a more accurate extraction process.

The tool aims to free up professionals from the time-consuming tasks to focus more on strategic decision-making and advisory roles. It is designed to scale up business operations without increasing headcount, making it a cost-effective solution.

Jack is not limited to only servicing accounting firms, it can also be beneficial for small to medium-sized enterprises (SMEs), start-ups, and other businesses that have a need for efficient bookkeeping.

Jenesys offers a layer of oversight for compliance, checking identity, authority, budget, policy, laws and regulations in real-time for every transaction, including VAT and GL code compliance.

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January 28, 2024

Initial release of Jenesys.

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Pros and Cons

Pros

Automates line-item extraction

Automates GL coding

Automates bank reconciliation

Provides real-time insights

Learns better contextualization of transactions

More accurate extraction than OCR

Frees up professionals for strategic roles

Scales business operations without more headcount

Oversight for compliance in transactions

Complete transparency in real-time transactions

VAT compliance and regulatory compliance

Increased accuracy over time

Flexible submission methods

Real-time transaction validation

Cost effective

Serves a range of businesses

Validates identity, authority, and budget

Check policies, laws and regulations

Integrated learning mechanisms

10x faster than in-house bookkeeping

4x cheaper than outsourced solutions

Adapts and evolves across transactions

Real-time improving accuracy of data

Immediate regulatory compliance checks

No requirement for extra headcount

Uses customers existing platforms

Extracts and reconciles 10 invoices in 3 minutes

Trained in detection and prevention of financial fraud

Multiple submission methods available

Can be integrated into finance teams

Customizable for startups, SMEs, and accounting practices

Easy transition from traditional bookkeeping

Stores and secures business transactions data

Supports growth without new hires

Low cost per hour operations

Service accessed through web-based platform

Web-service with hourly payment structure

Integration with accounting platform

Billed in 30-second increments

Validates and improves manual review

Internal finance teams consultation opportunities

Compatible with WhatsApp, Slack, and e-mail

Quick bookkeeping tasks execution

Provides reasons for decisions for team upskill

Sends processed invoices to the accounting platform

Reviews and improves data extraction decisions

Provides fraction of regular bookkeeping cost

View 42 more pros

Cons

Limited integration options

Only web-based service

No mobile app support

High hourly rate

Over-reliance on human validation

Limited functionality for large enterprises

Potential loss of in-house control

Not beginner-friendly

Learning curve with real-time adaptation

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Q&A

What is Jenesys?

Jenesys is an AI-powered tool that streamlines the practice of bookkeeping for enhanced efficiency and strategic decision-making. It employs an AI agent, Jack, which specializes in automating specific tasks like line-item extraction, GL coding, and bank reconciliation. The tool is designed to scale business operations without increasing staff count and serves as a cost-effective solution for streamlining bookkeeping processes.

Who is Jack in the context of Jenesys?

Jack is the unique AI agent of Jenesys. He specialises in automating bookkeeping tasks such as extracting line items, assigning them to the correct GL and tax codes, and performing bank reconciliation functions. Jack learns from each transaction to improve the accuracy of future extractions and offer real-time insights.

What tasks can Jack automate in the bookkeeping process?

Jack automates tasks like line-item extraction, GL coding, and bank reconciliation. Clients can send invoices to Jack through various platforms, including WhatsApp, Email Fetch or Slack. Jack then extracts and reconciles the invoices. It also handles tasks like checking for compliance in real-time.

What makes Jack different from traditional OCR technology?

Unlike traditional OCR technology, Jack incorporates a learning mechanism that enables it to adapt and better contextualize transactions for more accurate extraction. Every time a transaction is reviewed, Jack learns in real time, enabling it to contextualize the accounting treatment better. This leads to more accurate extraction, faster processing, and reduced manual review.

How does Jack assist in strategic decision-making?

Jack provides real-time insights that can inform strategic decision-making. By processing and classifying transactions in real-time, Jack offers valuable data to help professionals make more informed strategic decisions. It helps businesses keep track of expenses, identify unusual expenses, and plan accordingly.

Does Jenesys help in scaling up operations without increasing headcount?

Yes, Jenesys is designed to scale business operations without increasing staff count. This is achieved through the automation of repetitive tasks like line-item extraction, GL coding, and bank reconciliations. Jack's efficiency allows businesses to take on more clients or handle more transactions without the need for additional manpower.

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Can Jenesys be used by businesses other than accounting firms?

Apart from servicing accounting firms, Jenesys can also be beneficial to other types of businesses, especially SMEs, startups, and any other establishments seeking to make their bookkeeping efficient. It caters to businesses with different needs but a common focus on efficiency and future-orientation.

How does Jack assist in checking compliance for transactions?

Jack acts like an insurance policy, checking identity, authority, budget, policy, laws and regulations in real-time for every transaction. It ensures compliance with VAT and GL codes, offering a comprehensive compliance oversight mechanism that extends to every transaction handled.

How fast is Jack compared to regular bookkeeping processes?

Using advanced AI technologies, Jack is proclaimed to be 10x faster than in-house bookkeeping and outsourced solutions. This speed is attained thanks to Jack's capabilities to analyze, process and reconcile transactions at an exceptional pace.

How does Jack fit into the model of cost-effectiveness in business operations?

Jenesys presents a cost-effective solution by automating processes that would typically require significant manpower and time. Jack's capabilities allow him to operate much faster than a human, reducing the need for additional staff. This saves time and enables the allocation of resources towards strategic and high-value tasks, thereby increasing cost efficiency.

How does Jenesys contrast with traditional outsourced bookkeeping solutions?

Jenesys contrasts with traditional outsourced bookkeeping solutions in terms of speed, cost, and control. Jack, the AI agent of Jenesys, is said to work 10 times faster and costs three to four times less than outsourcing. It also offers control over data and consistency in reporting while improving EBITDA.

Are there specific types of businesses that can benefit more from Jack?

Jack supports different types of businesses with varying needs. Some of the specific types of businesses that could gain more benefits from Jenesys and Jack include accounting practices, SME businesses, and startups. It caters to those striving to streamline their finance operations effectively.

How does Jenesys ensure real-time transaction verification?

Jenesys ensures real-time transaction verification through Jack's automation capabilities and integration. Jack is designed to oversee compliance, verifying factors like identity, authority, budget, policy, laws, and regulations in real time for each transaction, thereby facilitating timely validation and processing.

Is there a learning curve for Jack, and if so, how does it benefit the user?

Yes, there is a learning curve for Jack but it serves to the advantage of the user. As Jack works on transactions, he learns from each one, thereby allowing for better contextualization and improved accuracy in subsequent extractions. This machine learning mechanism allows Jack to continually improve in performance and efficiency as he processes more transactions.

What specific insights does Jenesys deliver in real-time?

Jenesys, through its AI agent Jack, delivers real-time insights by analyzing and classifying transactions as they occur. It can identify unusual expenses quickly, providing valuable insights that can inform decisions. These insights become available in real-time, allowing speedy action and strategic decision making.

Can Jenesys assist in regulatory compliance?

Yes, Jenesys can assist with regulatory compliance. Jack checks every transaction against laws and regulations in real time, ensuring compliance with VAT and GL codes. This state-of-the-art compliance oversight helps detect inconsistencies, ensuring that all transactions abide by the necessary regulatory guidelines.

How does Jack assist in line-item extraction and GL coding?

Jack, the AI agent of Jenesys, assists in line-item extraction and GL coding by automating these tasks. He is capable of extracting accounting entries from line items, assigning them to the correct GL and tax codes, and reconciling them with the bank details.

What is the method of operation for invoice submissions in Jenesys?

In Jenesys, invoices can be submitted either by taking a photo and sending it via WhatsApp, Slack or email or letting Jack monitor your email inbox to auto-retrieve it. Jack then auto-extracts the data for review, learning in real-time after every review.

How cost-effective is Jenesys compared to hiring a full-time bookkeeper?

Jenesys is considerably cost-effective compared to hiring a full-time bookkeeper. Users are only billed based on the time Jack spends working on a transaction, with no minimum monthly time requirements or long-term contracts. This hourly payment model translates into substantial cost savings compared to maintaining a full-time bookkeeping staff.

Can Jenesys assist in preventing financial fraud?

Jenesys can assist in preventing financial fraud. Starting Q1 2025, users will be able to send supply chain payments or reimbursements to Jack for processing. Jack has been trained to detect and prevent financial fraud, thanks to his ability to scrutinize every payment and the related invoice upon arrival.

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