Overview

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AI-Powered Project Management for Apple Devices

Merlin Project is professional project management software for Mac, iPhone, iPad, and Apple Vision Pro that leverages AI to transform how teams plan and execute projects.

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AI-Powered Project Generation
At the heart of Merlin Project is the Intelligent Assistant, a ChatGPT-powered feature that generates complete project plans from simple text descriptions. Users describe their project in natural language, and the AI automatically creates a full project structure including tasks, work efforts, dependencies, resources, milestones, and risk assessments.

The AI assistant supports multiple languages and adapts output based on project complexity (small, medium, or large scale). This eliminates the blank-page problem entirely: instead of starting from scratch, teams begin with an AI-generated framework tailored specifically to their project, then refine as needed.

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Hybrid Project Management
Merlin Project bridges traditional and agile methodologies through a unified data architecture. Whether you're working in Gantt charts, Kanban boards, mind maps, or resource assignment views, all information stays synchronized—edit a task duration in Gantt, and it instantly updates in Kanban; reassign a resource anywhere, and every view reflects the change in real time.

This dynamic cross-view synchronization lets teams choose the right visualization for each moment without fragmenting project data. Plan timelines in Gantt, run sprints in Kanban, brainstorm in mind maps, and track workloads in the assignments view—all within a single, coherent project file.

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Cross-Device Sync & Collaboration
Projects sync seamlessly across Apple devices via iCloud Drive or Dropbox, keeping distributed teams aligned with real-time data. The software exports professional reports as PDFs or images.

Industries Served
Architecture, Construction, IT, Media, Research & Development, Education, and Event Management.

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Merlin ProjectInitial

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Initial release

December 15, 2025

Marvin Blome

wrote:

Initial release of Merlin Project.

Marvin Blome

@marvin-blome

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1 tool

Beginner

Joined: December 2025

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Pricing model

Free Trial

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$22.99/month

Billing frequency

Monthly

Refund policy

30-day money back guarantee

Free trial duration

30 days

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Project management Merlin Project

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Pros and Cons

Pros

Designed for Mac, iPhone, iPad

Agile waterfall management feature

Simple Kanban view

Helps define task dependencies

Brainstorming with mind maps

Supports annotations

Facilitates detailed project planning

Remote collaboration capability

Assists in milestone setting

Data synchronization across devices

Checklist management for tasks

Risk assignment to phases

Dropbox and iCloud compatibility

Exportable Gantt chart

Visual graphics of plans

Visibility of employee tasking

Integration with various industries

Compatible with other cloud services

Attach additional info to tasks

Excellent for diverse project types

Designed for Apple products

Transforms plans into graphics

Attachments view for workload distribution

Quality and efficiency increase

Transforms complex plans

Commenting on various project facets

Useful for multiple industries

Ability to merge separate projects

Supports offline work

Export in multiple formats

Compact format on iPhone

Data exchange with MS Project

Integration with Merlin Project Express

Annotations and comments feature

Patented synchronization technology

Work breakdown structure assistance

Interactive mind map feature

Stunning visual graphics

Allows project plan control

Improved team workload management

In-built project templates

Supports trainings and guides

Specific industry compatibility

Supports creative project management

Facilities agile project management

View 40 more pros

Cons

Only for Mac, iPhone, iPad

No Android support

No Windows support

Limited cloud service compatibility

No in-built cloud storage

No native MS Project support

View 1 more cons

Q&A

What industries can benefit from Merlin Project?

Merlin Project finds application in diverse industries such as Architecture, Construction, Media, Research & Development, and Education.

How does Merlin Project handle task management?

Merlin Project provides a comprehensive task management system, enabling users to create task flows, define dependencies and set fixed milestones. Users can attach additional information, use checklists for managing smaller tasks, and assign risks to project phases. It provides an assignments view that stipulates tasks due for each employee at any given time.

How does the timeline creation feature in Merlin Project work?

Users in Merlin Project can establish timelines as part of their project planning process. It allows for the definition of task durations and dependencies, helping to create efficient schedules for project execution.

What is the purpose of milestone setting in Merlin Project?

Milestone setting in Merlin Project is to assist in developing detailed project plans. By defining fixed milestones, users can create a clear roadmap for their project, marking significant events or targets they plan to achieve along the timeline of the project.

Can Merlin Project aid in brainstorming processes?

Yes, Merlin Project aids in brainstorming processes. It allows for brainstorming in an intuitive mind map, which enables the transformation of complicated plans into clear, expressive graphics. This feature assists in organizing thoughts and ideas clearly as branches around a central topic.

How does Merlin Project facilitate managing a project in an agile waterfall manner and what is a Kanban view?

Merlin Project facilitates agile waterfall management through a simple-to-use Kanban view. In this view, tasks are displayed as cards collected in a left column. As the project progresses, the cards move to the right until they finally end up in the Completed column. Switching between the kanban board and the work breakdown view automatically fills the Gantt bars, promoting hybrid project management.

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Can users attach additional information to tasks in Merlin Project?

Yes, in Merlin Project users can attach any files to tasks in their project, alongside additional information. This could be checklists to organize smaller tasks, management of project deadlines, or the assignment of risks to project phases.

How does Merlin Project support remote collaboration?

Merlin Project enhances remote collaboration by ensuring team members work with up-to-date project data in every situation. It supports documentation of annotations, allowing project teams to comment and discuss each activity, resource, and attachment.

How does Merlin Project synchronize data?

Merlin Project synchronizes data across devices once connected to the internet. This ensures that team members have access to the most recent project data, regardless of their location, and without the risk of generating conflict files.

Is Merlin Project compatible with Dropbox and iCloud Drive?

Yes, Merlin Project is compatible with Dropbox and iCloud Drive. It can synchronize project data through these platforms, allowing for team collaboration and access to up-to-date project data.

How is Merlin Project appealing to the eye and can it be exported?

Merlin Project stands out with its visually appealing Gantt chart. It allows for the export of pixel images in any resolution or vector-perfect PDFs as a basis for reproducible files, offering a visually engaging means of tracking and presenting project progress.

How is task assignment managed in Merlin Project?

In Merlin Project, task assignment is managed through the Assignments View. This provides visibility of tasks due for each employee at any given time, allowing for efficient workload distribution across team members.

Is Merlin Project suitable for checklist management?

Yes, Merlin Project is suitable for checklist management. Users can use checklists to manage smaller tasks and upcoming project deadlines, attaching these checklists to specific tasks within the project.

Can risks be assigned to project phases in Merlin Project?

Yes, Merlin Project allows for risks to be assigned to project phases. Emerging problems can be pinned to tasks, and users can be made aware of dangers by assigning risks to different stages of the project.

How does Merlin Project support project documentation and commenting?

Merlin Project supports project documentation and commenting by enabling the documentation of annotations. This allows for the commenting and discussion of every single activity, resource, and attachment within the project team.

Can Merlin Project help manage smaller tasks and deadlines?

Merlin Project can indeed manage smaller tasks and deadlines. Users can attach checklists to tasks for managing smaller tasks and upcoming deadlines, ensuring comprehensive project planning and progress tracking.

How compatible is Merlin Project with common cloud services on Mac?

Merlin Project is highly compatible with common cloud services on Mac. It functions seamlessly with Dropbox, iCloud Drive, and other common cloud services on Mac for data synchronization.

Is Merlin Project specifically designed for Apple devices?

Yes, Merlin Project is specifically designed for Apple devices. It is compatible with Mac, iPhone, and iPad, offering a streamlined user experience across these devices.

How useful is Merlin Project in the Education Industry?

Merlin Project is highly useful in the Education Industry. It provides features like task flows creation, timeline establishment, fixed milestones setting, and easy brainstorming in a mind map. These functionalities can facilitate project plan creation, collaborative learning, and improved project execution within educational environments.

Is Merlin Project capable of transforming complex plans into expressive graphics?

Merlin Project is capable of transforming complex plans into expressive graphics. It offers a unique functionality of brainstorming in an intuitive mind map. This enables users to better visualize, understand, and communicate their plans, making for a more effective project planning and management process.

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